STATUTE OF THE SGHS
1 General Provisions
- Slovak Genealogical-Heraldic Society (the Society) is a voluntary
association of those interested in genealogy, heraldry and related disciplines.
- The Society is an independent legal body.
- The Society is resident in Martin (nám. J. C. Hronského 1, 036 01
2 Goals of the Society
- The Society aims at
- contribution to development of genealogy, heraldry and related
disciplines, especially to research of origin and relationship of
persons and families originating from Slovakia,
- facilitation of meetings of its members and supporters and exchange
of information among them,
- methodic assistance to its members, supporters and to institutions.
- To reach these goals the Society
- establishes and maintains contacts with partner organizations
in Slovakia and abroad,
- publishes books, periodical Genealogicko-heraldický
hlas and other materials of theoretic and practical use,
- arranges meetings of its members, focused on genealogy and heraldry,
- builds its own library and archives open to the interested public.
- There are
- ordinary members and
- honorary members of the Society.
- Physical as well as legal persons may become ordinary members. The person becomes an ordinary member
as soon as an application form has been filled in and the yearly membership
fee has been paid. The member then receives a membership card from the
Society Committee. In justified cases the Society Committee can partly
or fully get the member off membership payments.
- A person with specific merits of development of genealogy, heraldry
or related disciplines may become honorary member (member, president)
of the Society. Honorary members are elected by the General Assembly
of the Society.
4 Rights of Members
- The Society members are entitled to
- attend General Assemblies and other meetings of the Society,
- participate in election of the Society's bodies and be elected
to these bodies,
- submit proposals to the Committee and the General Assembly,
- receive publications of the Society,
- use the library and the archives of the Society.
- Every member is entitled to information about activities of the Society.
5 Membership Fees
- Ordinary members have to pay the yearly fees in time. The Committee
decides on the yearly fee changes from 0 – 30% in comparison to the previous
year amount. If higher growth of the yearly fee is necessary, decides the
- Honorary members do not pay the fee.
- The fee is to be paid yearly not later than by the end of the previous
year. Those who become members during the year have to pay the membership
fee for the whole year. They are given all materials published during
- The fee can be prepaid for several years as well. In the meantime
they are not involved in the contingent raise of the fee.
6 Cease and Suspension of Membership
- Membership in the Society ceases by resignation, exclusion, death
or cease of a collective member (legal body) existence.
- The member is obliged to inform the Society of his resignation in
- A member who has caused damage to the Society's interests, who vilated
the Statute, as well as for other justified reasons, may be excluded
from membership by the Committee. A 3/5 quorum in the Committee is required
for this purpose. Excluded member can appeal to the General Assembly.
- If membership fees are not paid in time, the Committee is entitled
to declare suspension of membership.
7 The Society's Bodies
- The Society's bodies are
- the General Assembly,
- the Committee
- the Audit Commission.
8 General Assembly
- The General Assembly is the supreme body of the Society. It consists
of all ordinary members of the Society (physical persons and delegates
of collective members). It meets once in two years, an extraordinary
session is convened in case of necessity or on request of at least one
third of members. The Committee is in charge to call the convocation,
the President of the Society is presiding the assembly.
- The General Assembly deals with the activity report and the state
of finance for the past period. It decides on substantial activities for
the future, elects the Committee and the Audit Commission in direct and secret
ballot. It decides on the changes of the Society Statute as well as on the
Society’s break up and deals with and takes decisions on other matters considered
to be of importance for the Society.
- The General Assembly is empowered to take decisions if at least one
half of all ordinary members are present. If at time for which the assembly
has been convoked, the above quorum is not reached, those present will
decide whether the members attending be considered able to deal as the
General Assembly, or another convocation be made for a meeting to take
- The Secretary makes record on the General Assembly proceedings and
deliberation. The President or Vice President and at least one Committee
member will sign the record.
9 The Committee
- The Committee is the executive body of the
Society. In the period between the General Assembly sessions the Committee
manages the Society. It meets at least twice a year. It is summoned
by the President who presides its meetings.
- The Committee consists of the President, two Vice Presidents, the
Secretary, the Treasurer and six members. Its magistrates are voted
by ballot within the Committee. Between two elections no more than three
Committee members can be coopted. A quorum 3/5 is then necessary.
- The President, the Vice President and the Secretary represent the
Society. If a document on behalf of the Society is to be issued, it
is to be signed by two of the above persons. Other persons can be empowered
by the Committee to represent the Society. To fulfil specific tasks
extraordinary commissions may be created by the Committee.
- The President presides the General Assembly, convokes and presides
the Committee meetings and supervises execution of their decisions.
When absent he is represented by one of the Vice Presidents.
- The Secretary administers agenda, library and archives of the Society,
prepares materials for General Assembly and the Committee meetings,
makes records on them and together with the Treasurer distributes the
periodical and other publications of the Society.
- The Treasurer administers economic agenda of the Society and together
with the Secretary distributes the newsletter and other publications
of the Society.
- The Committee is entitled to deliberate if at least one half of its
members attend. The motion is considered accepted if supported by the
majority of those present. When no majority decision can be reached,
the President's vote decides.
10 Audit Commission
- The Audit Commission is the Society's body
responsible for audits. With a two years mandate the Commission is elected
by the General Assembly. It has to control the economy of the Society
and inspect whether the Society's activities are developing in accordance
with respective legal provisions. The Commission reports to the General
- The Committee cannot be dismissed without the Audit Commission report
being presented to the General Assembly.
11 Management of the Society
- The Society gets its resources from membership fees, from proceeds
of its own activities and from donations of individuals or legal persons.
- The Committee is responsible for the management of the Society; the
Treasurer executs it's responsibility. Payments to and off the Society
are made via the Society's account with a bank.
- On 15 December the Secretary and the Treasurer submit the Committee
their yearly management report as well as the activity plan proposal
for the coming year and the respective draft budget. The Society management
works according to the plan and budget as approved by the Committee
before 15 February for the current year.
- In case of dissolution of the Society it is up to the General Assembly
to take decision about its property.
12 Research Teams, Sections and Clubs
- The Society's Committee can make contracts with individuals or research
teams to realize the Society's research and documentation projects.
- Society members are invited and encouraged to establish clubs or specialized
sections expected to fulfil the Society's goals. The clubs and sections
have to have their own statute which have to be in accordance with the
Statute of the Society.
13 Symbols and Abbreviation
The arms and the seal are the symbols of the Society.
- The arms of the Society are blazoned as gules, a linden tree argent
nascent of the central hill of a triple mount azure.
- As abbreviation "SGHS" can be used.
14 Closing Provisions
- The Society was founded on 26 October 1991 in (the City of) Martin.
- This edition of the Society Statute was accepted by the General Assembly
on 11 October 2003. After having been registered with the Ministry of Interior
of the Slovak Republic the validity of the Society Statute from 6 September
2001 has been expired.
(The Ministry of Interior of the Slovak Republic accepted the changes of
the Statute on 13 November 2003)